It’s a whole new year, which means it’s the perfect time to get organised and on track with all your projects for the upcoming year. In this blog, we’ll be talking about what project management tools we’ve used and which ones were the most useful to our team. We hope this helps you start the year off on a coordinated foot.
When we started Metric Labs, we all had experience with a variety of different project management tools at our previous agencies. We didn’t love any of them. So we set out to build our own processes that would make it easy for us to deliver great work for our clients, smoothly.
We knew that easy communication was key. With Stephen, our SEO director, living the dream and working remotely from Vietnam, Slack was an obvious essential. It allowed us to speak directly to Stephen, make calls, and share files and screenshots easily.
Two examples of what we use Slack for:
Managing collaborative projects, where you have separate, highly specialised teams, is a challenge many businesses face. We needed something that let everyone see briefs, and collaboratively progress on the job, whether it was text, visuals, or something else.
Some of us had previously used Trello, but not everyone loved its UX as it could get messy quickly without proper maintenance. Some of us had also used Basecamp, but it was a bit complicated, and you needed a lot of clicks to get to files and tasks. We were a small company, so we didn’t need anything crazy. We’d also been in places that relied on emails, spreadsheets, and hand-written to-do lists. As a digital agency, we knew we definitely wanted to avoid this.
We needed something that offered transparency and flexibility. We wanted to keep track of our progress, be able to share rich media, and keep multiple people informed simultaneously. We trialled Asana and loved it. The interface is easy to work in and is much more attractive than the other options we’d seen. Our team feels comfortable working with Asana, as it has great capability for linking tasks, notifying people and adding files. Plus, it gives you lots of different possible views for projects, such as lists, boards, and calendars. For us, this is an amazingly useful tool that we’ll continue using!
See some examples of what we do with it:
We create tasks, set due dates, and assign people tasks. For every task we can add text, links, images, videos, files, etc. This is really useful because you never lose the infomation on each task.
We’ve put together a handy list of pros and cons for these tools below.
Now, after reading this blog, which one are you going to choose? Let us know in the comments below what you’ve used and are currently using!
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